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General Information

Polk County Public Schools is now offering a secure site to order former student records online.

Per District policy and the Family Educational Rights and Privacy Act (FERPA) student records are only available to those who have authorization from the student or parent, guardian or responsible person if the student is less than 18 years of age. If the student is 18 years of age or older, school records will not be released to a parent, guardian, or responsible person without the student’s written consent.

Corporate records requests, with the exception of verification of graduation, require a signed release by the former student.

Please note the information below:

    • Requests for information must be completed online and will be processed on normal business days during normal business hours (Monday-Friday 8:00 AM-5:00 PM).
    • Please allow up to 7 business days for processing standard records requests.  
    • If there is a problem in locating your information, you will be contacted via email.
    • A four dollar convenience fee will be added to each transaction.
    • To submit a request, you will need an email address, the last four digits of your social security number, a drivers license number, and a credit / debit card.  If you do not have a social security number or drivers license, use all 9's on the online form for those entries.
    • Click the appropriate link button to request information.

Please note that this website is optimized for IE 9.0 and higher, Safari, Chrome and Firefox.

All requests will be checked for accuracy. Any inaccurate information may result in your record not being processed. All communication with regard to your order, payment, our progress, and the records delivery will be sent via email.

 

Back to Polk County Public Schools Website



The Following May Be Requested by Alumni: must meet ALL requirements
High School Transcript $4.00
Middle School Transcript $4.00
Elementary School Transcript $4.00
Proof of Age $4.00
Copy of Birth Certificate $4.00
Psychological Record $4.00
ESE Record $4.00
Immunization Record $4.00
Vocational Record (please state the course taken in the special instructions on the order form) $4.00

If we do not have a copy of the Birth Certificate, we will provide proof of age using the existing student record information.

To submit a request, you will need an email address, the last four digits of your social security number, a drivers license number, and a credit / debit card.  If you do not have a social security number or drivers license, use all 9's on the online form for those entries.


The Following May Be Requested by Corporations / Universities / Attorneys:
High School Transcript $8.00
Verification of Graduation $8.00

Corporate records requests, with the exception of verification of graduation, require a signed release by the former student.

You deliver the signed deliver using one of the following methods:

  • Upload via the online Order Tracker
  • Email: stephanie.howard@polk-fl.net

The Following May NOT Be Requested:

Duplicate GED Diplomas may be obtained by contacting the GED Testing Office, Florida Department of Education, 325 West Gaines Street, Room 634, Tallahassee, Florida 32399 or call 877-352-4331 (toll free) or 850-245-0449.

 

 

Polk County Schools Alumni 

In order for Herff Jones to produce a replacement diploma for you we would need you to send Herff Jones the following: 

  • An original sealed transcript obtained from polkfl.scriborder.com for a fee of $8.00
  • A money order in the amount of $15 for diploma made out to Herff Jones
  • The address where you would like the diploma mailed
  • A phone number in case we have questions 

It will take approximately 6 weeks to print the diploma. Please mail everything to the address listed below, 

Herff-Jones Diplomas

Attn: Charles Sheppard 

4601 W 62nd Street

Indianapolis, IN

46268

Standard production schedule is 6 weeks. You may rush this to a production schedule of 4 weeks for a fee of $50.00. You may also pay $75.00 to move the production schedule to 2 weeks. 

 

Charles W. Sheppard

Account Manager, Diploma 

317-612-3887

 

 


For More Information, Contact:

Physical Address
Polk County Public Schools
1915 South Floral 
Bartow, FL 33830 

Mailing Address
Polk County Public Schools
P.O. Box 391
Bartow, FL 33831 

Phone:  863-519-7600 x456

 

For Technical Support, Contact:

Scribbles Software
Email: help@scribsoft.com
Phone: 855-465-1458


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